Seasonal Event Positions
VGM CON is looking for volunteers during the event. We need a variety of roles, from badgers to registration to merch sales to main stage tech and more! No prior experience needed — just your enthusiasm! All volunteers report to GR board member, Sarah.
We are using Volgistics to help us fill volunteer shifts. Please register for a free account to see our shift schedules. If you have any issues registering, please contact us.
Hey you! Thank you for joining the VGM CON Volunteer group! Events like ours couldn’t function without people like you. Here are some common sense guidelines that we want to make you aware of. By signing up for a volunteer role, you agree to the following:
-All volunteers must abide by the VGM CON Code of Conduct. https://vgmcon.org/rules/
-All volunteers must adhere to the VGM CON COVID-19 policy. https://vgmcon.org/covid19/
-As a volunteer, you pledge to be as helpful as possible to both staff and attendees.
-Please arrive at OPS at least 5 minutes prior to your scheduled shift.
-Any questions or concerns should be directed to Sarah Suardi.
-All volunteers must fill out a volunteer application on Volgistics.
-All volunteers must work their entire shift in order to receive credit for their time.
-All volunteer hours reset annually 4 weeks prior to that year’s VGM CON.
-The VIP Suite should NOT be viewed as a meal replacement- please make sure you keep yourself well-fed, well-washed, and well-rested during the convention!
-You must be 16 or older to volunteer.
Volunteer Benefits:
4 hrs- 50% VGM CON Merch discount, Patch/Sticker/Pin or Gamer’s Rhapsody Volunteer Shirt (subject to certain sizes)
8 hours- VIP suite access
12 hours- 50% off future VGM CON weekend registration (non-transferable)
20 hours- Free future VGM CON weekend registration (non-transferable), and a discounted hotel room rate (non-transferable)
Limited Year-Round Positions
VGM CON is hiring passionate volunteers who are looking to contribute year-round. These positions are most active during 1/3 of the year leading up to VGM CON. The other 2/3 of the year require minimal amounts of participation.
Instructions to apply for limited year-round positions:
If you’re interested in one of the positions listed, please send answers to the questions below to board@gamersrhapsody.com.
- Full Name
- City, State
- Position
- What interests you in the position?
- What experience do you have that will help make you successful in the position?
- If you had to choose a video game soundtrack to listen to on a Tuesday night, what would you pick?
- Any additional questions about the position?
Current open positions:
Reports To: Director of Marketing and Director of Programming
Department: Marketing
Description:
The Merchandise Specialist oversees VGM CON and band merchandise at the event. They are responsible for staffing, bookkeeping, inventory, cash handling, and other duties as assigned.
In this position, you will:
Lead a team of volunteers during VGM CON, develop policies and procedures, and brainstorm merchandise ideas. You will play an important role of bringing additional revenue to special guests and the organization by offering branded merchandise to VGM CON attendees. You will interact with attendees, volunteers, and special guests to sell, train, and coordinate inventory. Bonus, you get to listen to our special guests while assigned to a shift.
Time commitment, location, and availability:
The Merchandise Specialist will be a limited year-round remote position. The needs of the position vary depending on the time of year. The time commitment estimates are as follows:
- 8 months before the event: 1-3 hours per month with 1 committee meeting required per month.
- 3 months before the event: 4-8 hours per month with 2 committee meetings per month.
- 1 month before the events: 8-14 hours per month with at least 2 committee meetings in the month.
- During the event: the Merchandise Specialist MUST be onsite for VGM CON starting one day before the event. Once the event starts, the Merchandise Specialist will be on-call for urgent situations and expected to assist throughout the event.
- After the event: 4-6 hours to finish and reports or tie-up loose ends.
Required skills/abilities:
- Excellent sales and customer service skills.
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving skills.
- Supervisory and leadership skills.
- Ability to function well in a high-paced and at times stressful environment.
- Cash handling experience.
Preferred Skills/Abilities:
- Experience with Point of Sale systems (Square, PayPal, etc.)
- Experience with inventory and accounting systems.
Supervisory Responsibilities:
- Recruits and trains new staff.
- Oversees the daily workflow of the department.
- Review and approve sales reports and inventory counts.
Physical requirements:
- Ability to stand for long periods of time without sitting.
- Prolonged periods of sitting at a station.
- Must be able to lift up to 25 pounds at times.
- Ability to reach in tight spaces for A/V equipment.
- Ability to work in sometimes noisy and dark environments.
Reports To: Director of Operations
Department: Operations
Description:
The Safety Specialist is responsible for managing and enforcing the security policies and procedures of the event. This role will engage a community of small businesses, reach out to new exhibitors, and provide clear communication before, during, and after an event.
In this position, you and your team will:
- Create and update safety policies and procedures for attendees, staff, and stakeholders.
- Recruit onsite volunteers to assist in patrols and conflicts.
- Ensure incident logs are completed and stored properly for review by the board of directors.
- Help direct attendees in rooms to increase or decrease capacity.
- Enforce room capacities.
- Assist and/or escalate minor first aid requests.
- Assist in room closures during the event.
Time commitment, location, and availability:
The Safety Specialist will be a limited year-round remote position. The needs of the position vary depending on the time of year. The time commitment estimates are as follows:
- 8 months before the event: 1-2 hours per month with 1 committee meeting required per month.
- 3 months before the event: 4-8 hours per month with 2 committee meetings per month.
- 1 month before the events: 8-14 hours per month with at least 2 committee meetings in the month.
- During the event: the Safety Specialist MUST be onsite for VGM CON starting one day before the event. Once the event starts, the Safety Specialist will be on-call for emergencies and expected to assist throughout the event.
- After the event: 4-6 hours to finish and reports or tie-up loose ends.
Required skills/abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Strong analytical and problem-solving skills.
- Strong supervisory and leadership skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to function well in a high-paced and at times stressful environment.
- Ability to remain calm during conflicts.
- Ability to command attention and direct crowds.
Preferred Skills/Abilities:
- CPR Certified
- First-Aid Certified
Supervisory Responsibilities:
- Recruits and trains new staff.
- Oversees the daily workflow of the department.
Physical requirements:
- Ability to stand and walk for long periods of time without sitting.
- Prolonged periods of sitting at a station.
