Important Rules & Policies 

Approved Exhibitors, Band Merch, and Artists must agree to the VGM CON Attendee Code of Conduct and the following policies at all times.

Cancellation & Refund Policy

Vendors may request a full table fee refund up to 30 days prior to the first day of the event. Extra badge purchases are non-refundable. Any cancellations made fewer than 30 days before the event, as well as event no-shows, will forfeit all fees.

Content Guidelines

We strongly encourage merchandise content be video games, board games and/or music-based in nature. While a portion of other fandom works are acceptable, we ask that it should not be the majority content.

Restricted & Prohibited Items

Strictly Prohibited:

• Generative AI Artwork & Goods: Any works displayed, exhibited, sold, or played that utilize generative AI in their final product (see AI Usage Policy below).
• Food and Beverages: Sale or distribution of any food or drink is strictly prohibited, including both homemade and professionally packaged items (e.g., candy, teas, coffee, jerky, baked goods, powders).
• Political Endorsements: Items referencing or endorsing specific political parties, campaigns, or individual politicians (foreign or domestic) are prohibited. All products must strictly comply with our Code of Conduct policies regarding hate speech and harassment.

Strongly Discouraged:

• Mass-Manufactured Resale: Reselling items purchased as-is from foreign mass-manufacturers (e.g., AliExpress, Shein, Temu) is strongly discouraged.
• Strong Fragrances: Airborne or strong-smelling items (incense, perfumes, essential oils) that are emitted from the booth are discouraged to accommodate sensitive attendees.
• Loud Demonstrations: High-volume product demonstrations are discouraged and must cease immediately if deemed disruptive to surrounding exhibitors or attendees.

Adult Content Moderation

VGM CON is an all-ages event. Exhibitors must refrain from displaying excessive adult content.

• Display & Concealment: Merchandise or artwork of an adult nature must be kept separate from all-ages material and obscured using opaque covers. Adult items must not be visible to minors or casual passersby.
• Age Verification: Exhibitors are required to verify government-issued photo ID to confirm an attendee is 18+ before showing or selling uncensored adult material.

AI Usage

VGM CON supports the artists and creators of our community, no matter their medium or talent. Human expression and creativity are the foundation of our event. To protect and honor our community, any works displayed, exhibited, sold, or played that utilize generative AI in their final product are prohibited.

If a piece is suspected of using generative AI, staff will review it in consultation with the artist. Any work confirmed to incorporate generative AI must be removed immediately, and the associated vendor may be subject to removal from the event.